SAMPLE INDEPENDENT GOVERNANCE REPORT
See what an owner-focused governance report looks like.
This fictional demonstration shows how C6 can take one defined governance concern, organise the available evidence, identify information gaps and present an independent governance assessment with practical next steps.
01 · PURPOSE & SCOPE
One defined governance question — not a whole-of-scheme Health Check.
Instruction: The fictional lot owner has asked C6 to review the records available to them concerning a $48,000 common-property expenditure decision and prepare an independent governance report that can be provided to the strata committee.
Governance question: Do the records supplied provide a clear evidence trail showing what was proposed, what information was available to decision-makers, what authority was relied upon, what decision was made and how that decision was recorded and communicated?
Scope boundary: C6 is reviewing governance process and evidence only. C6 is not determining whether any person acted unlawfully, whether the expenditure was legally valid, or what legal rights or remedies any party may have.
02 · DOCUMENTS REVIEWED
The report is bounded by the evidence supplied.
Documents supplied
- Committee meeting minutes — 14 March
- Contractor quotation — 7 March
- Strata manager email to committee — 10 March
- Owner circular — 18 March
- Extract of financial ledger
- Selected owner correspondence
Not supplied / not located
- Alternative quotations
- Written delegation relied upon
- Detailed scope comparison
- Conflict/disclosure record
- Evidence of formal approval outside minutes
“Not supplied” does not mean a document does not exist. It means C6 did not have it for this review.
03 · FACTUAL CHRONOLOGY
Separate what the records show from what is assumed.
| Date | Record | What the record demonstrates |
|---|---|---|
| 7 Mar | Contractor quotation | $48,000 proposal issued for remedial works. |
| 10 Mar | Strata manager email | Quotation circulated to committee with request for direction. |
| 14 Mar | Committee minutes | Minutes record agreement to proceed, but the supplied extract does not identify the authority relied upon or comparison with alternatives. |
| 18 Mar | Owner circular | Owners informed that works had been approved and would commence. |
| 25 Mar | Financial ledger | Deposit payment recorded. |
04 · C6 GOVERNANCE ASSESSMENT
Relevant 6C pillars applied to the defined issue.
Control
PARTIALA decision is recorded, but the supplied evidence does not clearly show the decision authority, owner of follow-up actions or supporting approval trail.
Cost
PARTIALThe expenditure amount is visible, but the records supplied do not demonstrate whether comparative value or alternative options were considered.
Communication
SUPPORTEDOwners were subsequently notified that works had been approved.
C6 assessment: The available records support that a decision was made and communicated. They do not provide a complete governance evidence trail explaining how the committee satisfied itself about authority, options and decision controls.
05 · FINDINGS & INFORMATION GAPS
The report identifies governance concerns without deciding the legal dispute.
Decision evidence is incomplete
Finding: The supplied minutes demonstrate that the committee agreed to proceed, but the records reviewed do not clearly evidence the authority relied upon, whether further approval was required, or the basis on which the proposed expenditure was evaluated.
Why it matters: An incomplete evidence trail makes later scrutiny more difficult and can create uncertainty for owners and future committees.
Value assessment cannot be demonstrated from supplied records
Finding: Only one quotation was supplied to C6. The report therefore cannot determine whether alternatives existed or how value was assessed.
Communication of the decision occurred
Finding: The owner circular provides evidence that owners were informed after the decision.
06 · PRACTICAL NEXT STEPS
Clarify the governance record before escalating the dispute.
| Priority | Recommended action | Purpose |
|---|---|---|
| 1 | Ask the committee/strata manager to identify the decision authority and provide any supporting delegation or approval record. | Clarify the governance basis for the decision. |
| 2 | Request any alternative quotations, scope comparisons or records showing how value was considered. | Close the cost-governance evidence gap. |
| 3 | Ask that the committee minute any clarification or missing decision rationale at the next appropriate meeting. | Create a durable governance record. |
| 4 | If the owner seeks a determination of legal validity, rights or remedies, obtain independent legal advice. | Keep C6 within governance scope and refer legal questions appropriately. |
Important: The owner decides whether and how to use this report. C6 does not send demands, negotiate with the committee or act as the owner's advocate.
07 · ENGAGEMENT LIMITATIONS & RELIANCE
C6 reviews the issue. C6 does not join the fight.
- This report is prepared for the instructing client for the defined governance purpose only.
- It is based on the information made available to C6. Missing, incomplete or disputed information may materially change the assessment.
- C6 does not provide legal advice, determine legal rights or liabilities, or express a legal opinion on whether legislation has been breached.
- C6 does not act as advocate, mediator, negotiator, expert witness or representative in a strata dispute.
- Circulation of the report does not create an engagement between C6 and the Owners Corporation, committee, strata manager or any other person.
- C6 is not obliged to respond to another party solely because this report has been provided to them.
- If a matter becomes substantially adversarial or falls outside governance support, C6 may decline further involvement and recommend specialist advice.
WHAT AN OWNER RECEIVES
A structured governance report — not advocacy.
The final product is designed to help an owner present a defined governance concern clearly, distinguish evidence from assumption, identify missing information and understand practical next steps without positioning C6 as a party to the dispute.
Independent Governance Reports are individually scoped. Typical engagements are $750–$1,250 + GST. Example only — actual scope and fee are confirmed before work begins.