FULL SAMPLE HEALTH CHECK · V4.7
See the detail before you engage C6.
This fictional demonstration shows how a C6 Governance & Compliance Health Check converts available scheme records into governance visibility, evidence gaps, prioritised findings and a practical 30/60/90-day action plan.
Governance controls require targeted remediation.
01 · EXECUTIVE GOVERNANCE SUMMARY
Operationally functional. Governance visibility inconsistent.
Based on the fictional records supplied, the scheme appears to be functioning day to day. However, the committee cannot consistently demonstrate that key obligations, decisions, contractor actions and follow-up items are being controlled through a complete evidence trail.
Compliance evidence
Supporting close-out evidence for fire safety actions is incomplete.
Action control
No central committee action tracker was supplied.
Continuity
Important records and handover information are dispersed.
C6 priority: Stabilise the two high-priority evidence/control gaps first, then establish repeatable registers and review cycles over the following 90 days.
02 · 6C GOVERNANCE SCORECARD
Six pillars. One governance picture.
Control · 61
AMBERDecision ownership and completion are inconsistently tracked.
Compliance · 48
REDMaterial evidence gaps require prompt attention.
Cost · 67
AMBERExpenditure is visible; contract oversight needs consolidation.
Communication · 72
AMBERMinutes exist but instruction trails are inconsistent.
Community · 74
GREENNo material systemic issue identified from the sample evidence.
Continuity · 46
REDHigh dependence on individuals and dispersed records.
Scores indicate governance visibility and control based on the information reviewed. They are not statutory compliance certifications.
03 · EVIDENCE & MISSING INFORMATION
C6 distinguishes evidence from assumption.
Evidence supplied
- 2024 and 2025 AGM minutes
- Selected committee minutes
- Current insurance certificate
- AFSS documentation
- Budget and 10-year capital works plan
- Strata management agreement
- Lift and fire service agreements
Not supplied / not located
- Consolidated contract register
- Committee action register
- Delegations register
- Conflict / disclosure register
- Annual contract review evidence
- Formal committee handover record
Evidence rule: Not located does not mean the activity did not occur. It means the committee could not demonstrate it from the information available for review.
04 · DETAILED FINDINGS
From issue to owned action.
Fire safety close-out evidence incomplete
Observation: A current AFSS was supplied, but the supporting records did not provide a complete trail showing how identified defects and contractor actions were closed.
Governance consequence: The committee cannot readily determine what was identified, what action was required, who owned it and whether completion is evidenced.
Recommended action: Obtain the current defect/rectification register, reconcile outstanding items, assign responsibility and retain completion evidence centrally. Escalate technical or statutory interpretation to an appropriately qualified practitioner where required.
Owner: Committee / Strata Manager · Target: 30 days · Proof: updated register and close-out records.
Committee decisions lack systematic completion tracking
Observation: Minutes contain decisions and instructions, but no consolidated action register was supplied.
Governance consequence: Approval can be mistaken for implementation, and unresolved instructions may persist between meetings.
Recommended action: Establish a committee action register capturing decision date, action, owner, due date, status and completion evidence.
Owner: Secretary / nominated committee member · Target: 14 days · Proof: live action register.
Contract oversight is fragmented
Observation: Individual agreements were available, but no consolidated register of contract value, expiry, renewal, notice periods and responsible owner was supplied.
Recommended action: Build a contract register and schedule review dates before renewal or notice deadlines.
05 · RISK & PRIORITY VIEW
Attention is concentrated where evidence and consequence intersect.
| Area | Rating | Why it matters | Response |
|---|---|---|---|
| Fire compliance evidence | HIGH | Incomplete close-out trail | Immediate evidence reconciliation |
| Committee action tracking | HIGH | Decisions may not translate into completed actions | Establish central tracker |
| Contract oversight | MEDIUM | Renewal/cost exposure not consolidated | Create register and calendar |
| Capital works visibility | MEDIUM | Plan and expenditure need reconciliation | Reconcile and minute position |
| Committee handover | MEDIUM | Institutional knowledge vulnerable to turnover | Implement handover protocol |
06 · 30/60/90-DAY ACTION PLAN
A report only creates value when it changes what happens next.
Stabilise
- Obtain missing fire records
- Establish action register
- Build contract register
- Confirm compliance calendar
Control
- Document delegations
- Reconcile capital works expenditure
- Establish renewal calendar
- Create disclosure register
Embed
- Conduct governance review
- Review outstanding instructions
- Verify evidence completeness
- Implement committee handover protocol
Day 90 target state: material issues are owned, key registers exist, evidence is findable and the committee has a repeatable method for tracking what needs to happen next.
WHAT THE CLIENT TAKES AWAY
Know. Decide. Act. Track. Prove.
The Health Check is designed to give the committee a defensible baseline: what C6 could verify, what is missing, what deserves attention first, who should own the next action and what evidence should demonstrate completion.
Foundation Client Health Check — $499 + GST · James Pearson · 0401 712 775 · james@c6strata.com.au